US District Court and Probation Office

Raleigh , NC
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Case Administrator/Courtroom Deputy

US District Court and Probation Office
Raleigh, NC Full time
Posted on February 27, 2018

Position Overview

The U.S. District Court for the Eastern District of North Carolina is seeking qualified applicants for a full-time Case Administrator/Courtroom Deputy.  This position performs a variety of functions to support the Court and serve the bar and the public.  The Case Administrator/Courtroom Deputy will be responsible for the case management of and courtroom proceedings for all civil and/or criminal cases assigned to him/her. The Case Administrator/Courtroom Deputy is responsible for ensuring that cases proceed smoothly and efficiently. The incumbent will work closely with other Case Administrators/Courtroom Deputies and is expected to become fully cross-trained in civil and/or criminal case management and courtroom proceedings in order to assist and support other team members.


This position is being advertised at a grade CL 24 - CL 25 with promotional potential to a CL 27.  Applications that are received by the initial cut-off date of March 9, 2018, will be given first consideration.

Representative Duties

  • The Case Administrator/Courtroom Deputy performs duties and responsibilities which include, but are not limited to, the following:
  • Opens and closes cases, prepares case-related correspondence and issues summonses.
  • Reviews documents for completeness and conformity with the federal and local rules and the policies of this district.
  • Photocopies and scans documents.
  • Makes summary docket entries and performs quality assurance reviews in the Case Management/Electronic Filing System (CM/ECF).
  • Prepares and serves notices, orders, and judgments.
  • Runs case management reports in CM/ECF to monitor deadlines and undertake appropriate action.
  • Maintains the official court record and manages the progression of cases from case opening to final disposition.
  • Processes appeals and appeal-related documents.
  • Creates and distributes the judge's calendar.
  • Responds to court procedures and case-related inquiries from attorneys, self-represented litigants, agencies, and the public.
  • Assists the judge with courtroom proceedings which includes, but is not limited to, coordinating the set-up of the courtroom, calling the calendar, impaneling and managing the jury, administering the oath to witnesses and interpreters, managing exhibits, preparing the minutes of the proceedings, preparing jury vouchers, collecting data, and preparing statistical reports.
  • Supports other areas of the Clerk's Office and performs other duties as assigned.


To qualify for the position, an individual must have a four-year degree from an accredited college or university or a North Carolina State Bar Paralegal Certification.  The candidate must have at least two years of specialized experience involving legal terminology and demonstrated ability to apply a body of rules, regulations, directives, or laws.  Knowledge of civil and/or criminal litigation, the Federal Rules of Civil and/or Criminal Procedure, the Eastern District of North Carolina Local Rules of Practice and Procedure, and CM/ECF is essential.  The candidate must possess the ability to communicate information accurately, professionally, and in a timely manner to individuals within and outside the court unit. The Case Administrator/Courtroom Deputy must have a positive attitude and be service oriented.  The candidate must be a self-starter and extremely detail-oriented and possess extraordinary organizational and oral and written communication skills.  The candidate must be able to enter a high volume of complex data into an automated case management system accurately, adhere to stringent deadlines, and interact effectively with judges, attorneys, litigants, and court personnel.  The candidate must be able to work calmly under pressure, handle multiple tasks simultaneously, and adapt easily to change.  The candidate must be proficient in Microsoft Word, Adobe Acrobat, Excel, and WordPerfect and able to work in additional Windows-based applications.  A judicial employee must maintain a professional appearance and demeanor at all times.

Preference will be given to applicants with a law degree and extensive legal experience in another court or law office.