Supply Chain Associate
The Supply Chain Associate will provide day-to-day support for the Purchasing department’s Strategic Sourcing Team through assisting in bid preparation, contract extensions as well as marketing, communication and training materials for users throughout campus. This involves responding to daily issues and questions that may arise, communication with staff in departments, researching issues and making recommendations for resolution. This position requires knowledge of purchasing related systems.
Duties and Responsibilities:
- Obtain and verify information regarding sourcing and acquisition options at the request of others.
- Interact with vendors/suppliers to ensure understanding of contracting and covered goods or services. Interact with internal and external customers to understand service needs and marketing strategies. Develop materials and/or programs to address customer concerns.
- Develop marketing and communication materials and events to campus in a businesslike and effective manner.
- Maintain and manage departmental website for updated information, news as well as marketing materials and informational documents.
- Effectively demonstrate project management skills through organization and timeline completion of tasks.
- Review, enter and update contract information and documents. Process contract documents for signature and dispatch to suppliers for final signature.
- Support purchasing related bidding, contracting, reporting and querying, and ordering systems as needed including resolving transaction issues and providing customer service support.
- Participate in purchasing systems testing.
- Communicate professionally, concisely and accurately both verbally and in writing, requiring judgment in the application of policies and procedures.
- Represent the interests of the University and of unit leadership in the use of resources to meet productivity demands; strives to promote continual quality improvement.
- Attend and participate in team and department meetings.
- Seeks opportunities to enhance one’s own professional knowledge, skills and abilities as they relate to current position and/or to prepare for potential future roles and overall career development.
- Demonstrates respect and maintains effective working relationships with faculty, staff, coworkers and customers.
- Demonstrates understanding of the necessity and value of accuracy and attention to detail and possesses the ability to process information with high levels of accuracy.
- Demonstrates understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors and marketing.
- Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.
- Ability to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs. Able to demonstrate ethical behavior in diverse situations while producing results.
- Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner.
- Ability to effectively transmit and interpret information through appropriate communication with internal and external customers (including vendors).
- Ability to make a positive impact on the behavior of Departments and help them in achieving desired results following University policies and procedures.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact:
Renee Funk
renee-funk@uiowa.edu
Successful candidates will be subject to a criminal background check.
The University of IowaThe University of Iowa is one of the nation’s premier public research universities, with 11 colleges offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws nearly 33,000 students from more than 100 countries and all 50 U.S. states, and employs about 29,500 faculty and staff.
Education Requirement
A Bachelor’s Degree in Business Administration or a related field, or the equivalent combination of education and experience is required.
Experience Required
- Minimum 6 months related supply chain experience is required.
- Excellent written and verbal communication skills are required. A writing sample may be requested.
- Candidate must have strong interpersonal skills.
- Good organizational and analytical/statistical skills are required.
- Must be proficient in computer software applications/demonstrated competence with Microsoft Excel and Word. A work sample will be given to interviewees either before or at the time of interview to assess Excel skills.
Desirable Qualifications
- Knowledge of automated systems.
- Familiarity with PeopleSoft Financials.
- Familiarity with the ePro and APPO systems.
- Knowledge of University policies, procedures and regulations.
- Experience with purchasing transactional analysis of data.
- Experience with marketing and designing communication materials.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.