Dining Services Accounting Technician
$3,118 - $4,365 per month + excellent benefits
University Enterprises, Inc. at Sac State is seeking an Account Technician for Dining Services.
View job details & apply online at www.ueijobs.com
By 2/2/18.
Position Information
Job Title | Dining Services Accounting Technician |
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Worksite City | Sacramento, California |
Advertised Salary Range | $3,118 - $4,365 |
Temporary | No |
Length of Appointment | N/A |
Hours per week | Regular (full-time) Employee – 40 hours per week (Benefited) |
FLSA | Non-Exempt |
Broad Scope and Function |
The position works in the Centralized office of the Dining Services Division (DS) and is responsible for operation of the CBORD Foodservice Suite, recording transactions to different DS units, accounts payable and submission to BSD for payment, monitoring POS system operations, and accounts receivable and payable processing. |
Reporting Relationship |
The position reports directly to and receives general supervision from the Business and Operations Analyst. The position provides work direction to student assistants. |
Conditions of Employment |
This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause. |
Work Schedule | |
Minimum Qualifications |
1. Demonstrated responsible work experience in accounts payable, receivable, fiscal reporting, and account reconciliation work. 2. Demonstrated experience with menu management, inventory and purchasing management, and nutritional accounting systems, such as CBORD Software. 3. Demonstrated experience using computer applications including word-processing and spreadsheets, such as the programs in the Microsoft Office Suite. 4. Demonstrated experience with basic bookkeeping, filing methods, and record keeping systems. 5. Demonstrated experience preparing, reviewing, and analyzing data and writing clear and concise reports. 6. Demonstrated understanding of financial records development, maintenance, and reporting; knowledge of the principles of accounting, budget development and maintenance. 7. Demonstrated ability to maintain database software packages including data entry, assisting with upgrades, and performing basic system maintenance. 8. Ability to train others on new skills and procedures and the use of various software programs. 9. Demonstrated ability to perform business math, track and analyze financial data, and make projections requiring some inference. 10. Excellent command of English usage including grammar, spelling, and punctuation. 11. Demonstrated excellent oral and written communication skills. 12. Demonstrated knowledge of supervisory skills or techniques needed to train and evaluate employees. 13. Demonstrated ability to work independently with little direction, to coordinate and prioritize details of a multi-task environment, set deadlines and complete projects accordingly. 14. Demonstrated ability to plan, organize, and perform a variety of office support work; organize data; develop and maintain files; operate a variety of office equipment; and prepare reports. 15. Demonstrated experience effectively communicating and working with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment. 16. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards. |
Preferred Qualifications |
1. Demonstrated experience with time and attendance programs such as NOVAtime. |
Physical Requirements |
Sit, stand and walk for extended periods; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, registers, copiers, printers, scanners, and fax machines. May lift up to 50 lbs. |
Working Conditions |
Work is performed mainly in an office environment, some time may be spent in kitchen areas and other areas outside of the office; continuous contact with staff, the campus community, and representatives of funding agencies. |
Project Description |
Job Duties
Job Duty |
01. Uses the CBORD Menu Management software system to manage invoices posted to each unit’s database. Checks for accuracy and updates the Food Service Suite (FSS) to resolve variances between the dollar amount due for Accounts Payable processing versus the dollar amount needed to post on FSS for proper inventory counts. |
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Job Duty |
02. Provides ongoing training and support to DS staff on the use of the CBORD database to add, delete, transfer, or modify inventory items. Maintains and updates inventory records, production sheets and controls; handles food purchases and intra-company transfers of supplies and food; reviews and verifies that all records, invoices, and transfer orders are correct; performs various reporting needs; and other purchasing related duties. |
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Job Duty |
03. Creates new inventory items in FSS to properly account for every item in CBORD. Advises managers on appropriate procedures to code new and existing items to ensure accuracy and conformity within the database. Updates vendor item number changes and analyzes variances from Purchase Orders (PO) to actual received invoices. Updates CBORD and appropriate internal spreadsheets. |
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Job Duty |
04. Receives, reviews, and verifies daily vendor invoices for all DS units that utilize FSS. Determines open purchase order number(s) & account code(s), entering non-food invoices onto the DS shared drive for DS management staff’s use. Processes and prepares purchase orders and annual open purchase orders as required. Duplicates and scans all invoices before sending to the Business Services Division (BSD) and DS management to access. Reconciles end of the month vendors’ statements and resolves discrepancies. |
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Job Duty |
05. Creates PO accounts and check requests. Prepares ALL billings through the coding process and inputs the data on the invoice log and FSS where applicable to prepare purchase reports for the Business Analyst each week. |
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Job Duty |
06. Maintains monthly reporting and log for all transfers within DS. Sends monthly spreadsheets broken down by unit and coding to BSD. Reviews all submitted transfers on FSS, codes them accordingly, scans, files, and forwards to managers for approval. Creates and maintains individual logs for each unit for in/out transfers; communicates with managers when discrepancies occur. Closes out the logs monthly and submits totals to BSD. |
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Job Duty |
07. Responsible for the operation of all UEI POS terminals on campus, in coordination with the Business and Operations Analyst and CBORD and Odyssey Administrator, and assists with the programming of the unit. Performs troubleshooting of problems related to the POS terminals and hardware when there are disruptions in service during daily business operations. Communicates with CBORD Support and/or the UEI Information Technology department to resolve technical problems. |
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Job Duty |
08. In coordination with the CBORD and Odyssey Administrator and Business and Operations Analyst, provides training and support to DS managers and staff in the use of DS software packages including: FSS, MICROS, POSConfigurator, Auto Sequence Reports, Odyssey, ID Works, Epic Readers and Tapingo. |
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Job Duty |
09. Operates and maintains all POS terminals through POS Configurator, including updating approximately 1,700+ menu item prices, barcodes, and 180 employee passwords twice a year. Creates user profiles for all cashiers and monitors when access is provided or denied based on employment status. |
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Job Duty |
10. Codes and inputs all DS invoices. Utilizes the invoice log and ONESolution to ensure accuracy. Reviews invoices and checks in Alchemy when there are discrepancies with vendors and resolves the issues such as missing invoices and credits owed to UEI. Resolves discrepancies between purchase orders and vendor invoice/packing slips with the unit managers and supervisors. |
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Job Duty |
11. Works with the Dining Services Managers and Supervisors to identify and resolve discrepancies between inventory actual counts and ending inventory values per the accounting records, which are a result of improper invoice posting procedures. Resolves discrepancies between purchase orders and vendor invoice/packing slips with the unit managers and supervisors. |
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Job Duty |
12. Processes intra-company transfer orders, miscellaneous billings, and retail Catering orders each week. This includes compiling information from order and transfer sheets, determining account code(s), getting manager approval, scanning, and distributing orders to the appropriate unit(s) and to BSD. Maintains multiple logs to track transfers. |
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Job Duty |
13. Works with the Information Technology department to monitor POS system maintenance, upgrades, and changes as needed. |
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Job Duty |
14. Trains and oversees part-time office staff including assisting with visitors, creating replacement meal cards and Flex cards, adding additional funds to existing plans, giving refunds, and other office related activities. |
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Job Duty |
15. Provides direct support to the Starbucks operations to interpret and build promotional programs by creating SKUs for the POS and inventory, price points, updating SKUs for POS and FSS inventory, and procedures for staff to follow when using POS. |
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Job Duty |
16. Records and processes petty cash fund and check requests. Verifies records for accuracy, enters information into the spreadsheet log, obtains receipts for every transaction where petty cash is used, files them chronologically, places the receipts in separate folders, and processes them at the end of month. |
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Job Duty |
17. Inputs, on a daily basis, information received from outsourced vendors. Meets with food truck operators as needed to receive and verify sales reports. Forwards data for each month and works with outsourced vendors to resolve discrepancies. |
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Job Duty |
18. Provides assistance to customers in the creation of meal cards, flex cards, lost cards, and helps customer by answering questions about meal plans. |
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Job Duty |
19. Verifies and codes outsourced vendors’ payable checks and distributes daily POS sales reports in the Business and Operations Analyst’s absence. |
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Job Duty |
20. Assists the DS management team as needed in other areas including performing clerical functions such as word processing, computer data entry, duplicating, filing, scanning; assisting with special projects; maintenance of confidential documents; guest service and production for special events; and other related tasks for the Central DS office. |
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Job Duty |
21. Serves as back-up for the Central Dining Office staff when they are absent. Performs all duties and responsibilities related to the Central Dining office. Performs routine procedures, responsibilities, and maintenance for all CBORD software: Odyssey, ID Works, Epic Readers, FSS, MICROS, and Time Online for payroll purposes. |
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Job Duty |
22. Performs other job-related duties as needed. |
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Posting Detail Information
Posting Number | B029F17 |
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Number of Vacancies | 1 |
Position End Date (if temporary) | |
Open Date | 01/19/2018 |
Close Date | 02/02/2018 |
Open Until Filled | No |
Special Instructions Summary |
If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter. |