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Financial Administrator

U.S. District Court & U.S. Probation Office   Raleigh, NC   Full-time     Finance
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Posted on May 3, 2020

Position Overview

The United States District Court for the Eastern District of North Carolina is seeking qualified applicants for a full-time Financial Administrator in Raleigh, NC.  This individual performs professional and managerial work related to the supervision and oversight of all aspects of the financial, accounting and procurement functions of the court. The Financial Administrator ensures the court's compliance with internal controls and regulations affecting financial and budget processes and interaction with other court processes.  This position reports to the Clerk of Court.
 
Representative Duties
 
The Financial Administrator performs duties and responsibilities which include, but are not limited to, the following:
 
  • Manages and oversees the daily operations of all financial and accounting functions for the District Court, ensuring accuracy and accountability of monies received and disbursed.
  • Develops and manages local policy and procedures for budget administration within the court units.
  • Maintains the system for appropriate investment of registry funds. Oversees accounting for all payments received by the court in criminal and civil cases and their necessary disbursements.
  • Supervises and develops staff involved in financial activities, including establishing standards, assigning and reviewing work, evaluating performance, handling disciplinary matters, and delegating and prioritizing workload.
  • Advises chief judge and Clerk of Court in all areas of the financial unit. Makes recommendations for improvements of the overall effectiveness of financial management in the court.
  • Oversees the review of all vouchers related to various expenses submitted by the court and court staff for appropriateness of payment and proper classification of the funds disbursed.  Disburses funds to pay various bills.
  • Oversees preparation for and participates in annual internal audits and independent cyclical audits. Ensures adequate compensating controls are integrated into business processes. Assesses where risks or vulnerabilities lie for significant loss, theft, error, disruption, waste, unauthorized access, or noncompliance with regulations or policies. Prepares response to audit findings and recommends action plan.
  • Develops, with the Clerk of Court, a system of internal controls to ensure proper separation of duties and assists in the prevention of errors and detection of fraud.
  • Monitors collateral for monies deposited in excess of Federal Deposit Insurance Corporation limits.
  • Prepares and analyzes a variety of reports for the clerk's office, the Administrative Office, U.S. Treasury, financial institutions, and various outside agencies.
  • Drafts orders for payment and/or deposit for the judges and Clerk of Court.
  • Develops budget estimates to fund all operating costs of the court unit. Prepares justification for each object class and prepares the overall budget summary justification. Presents the budget request to court authorities, and submits amendments and other supplemental information as required.
  • Develops and monitors spending plans, recommends actions for projected shortfalls or emergencies, and prepares justification for supplemental requests of additional allotments.
  • Serves on the management team of the Clerk's Office.
  • Develops and provides training to staff on financial and internal controls matters.
  • Attends conferences, training, and meetings as directed.
  • May serve as a liaison for the Clerk of Court with other agencies, outside vendors, and local building management.
  • Performs other duties as assigned.

Education and Experience Qualifications: (1) Bachelor's degree in accounting, finance, or related field from an accredited college or university; (2) at least five years of progressively responsible experience in a financial environment in at least one but preferably two or more of the functional areas of financial management and administration such as budgeting, accounting, auditing, or financial reporting that provided a knowledge of rules, regulations, and terminology of financial administration; (3) knowledge of government accounting practices, procedures, and principles; (4) knowledge of financial systems and how to use automated systems, including WordPerfect, Microsoft Word, Microsoft Excel, and Adobe Acrobat, to perform day-to- day activities; and (5)  the ability to handle financial issues in a confidential manner.

For additional information, and to apply, please visit our website.