Accounting Clerk - Accounts Payable
Accounts Payable Clerk
Job #OR010145
$14.80 per hour
Summary/General Description Of Job:
The Incumbent works under the general direction of the Finance Manager. The Accounting Clerk is responsible for performing a variety of accounting duties, which primarily consist of accounts payable, but may include petty cash maintenance and student pay disbursement and reconciliation in accordance with Contract and Corporate requirements.
Essential Duties & Job Functions:
- Reviews, sorts, and matches invoices with Purchase Order and Receiving Report.
- Prepares accounts payable coding vouchers.
- Processes the weekly check-run and unscheduled check runs.
- Distributes accounts payable checks.
- Maintains all accounts payable files
- Performs data entry into the automated accounting system.
- Maintains invoice-tracking logs.
- Maintain proper internal control of cash disbursements, cash receipts, accounts payable, and student pay transactions. Deposits cash receipts intake each week and at the end of every month.
- Responsible for set amount of petty cash; including the reconciliation of when balance falls below set dollar amount (usually weekly) and on the last day of the month.
- Issues and maintains staff meal tickets; and cash received for tickets purchased.
- Prepares and distributes student pay and tracks student clothing coupon allotments.
- Maintains checkbooks for Student Government Association (SGA), and SPAMIS account to include creating financial reports monthly.
- Reconciles bank accounts at the end of each month.
- Cultivates and maintains a work environment on center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
- Promotes the development of career success standards through modeling appropriate behaviors, mentoring students, monitoring student skill acquisition and intervening when inappropriate behaviors are observed.
- Maintains accountability of property; adhere to safety practices.
- Performs other related duties as assigned.
Accountable For:
- Timely and accurate completion of all work.
- Maintains assigned work schedule.
- Maintaining complete confidentiality of all finance related matters.
- Working harmoniously with customers and fellow co-workers.
- Adherence to all safety and environmental requirements.
- Adhere to contract requirements and company policies.
- Prioritization and completion of assigned projects in a timely and efficient manner.
- Compliance with Company Standard Operating Procedures and Personnel policies and procedures.
- Skill in the use of MS Word and Excel at the intermediate or higher level.
- Must have proven ability to work as a member of a team of individuals working toward a common goals
- Good interpersonal skills and able to work closely in group environments
- Ability to develop rapport and positive working relationships with all departments.
- Ability to successfully complete all mandated training requirements per government and management directives.
Qualifications
Mandatory
- High school diploma or equivalent.
- One (1) year of accounts payable experience.
- Experience with computerized accounting systems required.
- Intermediate skill in the use of Microsoft Excel, Word, and Outlook.
- Ability to successfully pass a background check.
Preferred
- Academic or technical training in bookkeeping, accounting, or accounts payable preferred.
- Excellent computer skills, 10 key and clerical abilities such as filing, maintaining logs and journals.
- Experience with Lawson system.
Generous benefits package and paid time off. Women, veterans, minorities, persons with disabilities encouraged to apply. We are an Equal Opportunity Employer!