Benefits Coordinator

Research Foundation for SUNY   Albany, NY   Full-time     Human Resources
Posted on July 10, 2024
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Benefits Coordinator

“Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.”

Description of Duties (This is a brief summary of the hiring department and the duties of the role):

The Benefits Coordinator will join a team of professionals responsible for informing employees of benefit eligibility, processing benefit enrollments and related information, maintaining benefit records for various employee benefit plans including FSAs, life, health, dental, disability, retirement, COBRA, sick leave, leave of absence, FMLA, PFL, workers compensation, and unemployment insurance. The Benefits Coordinator will be responsible for the following: 

  • Review payroll forms for benefit eligibility and determine the applicable new hire orientation Welcome Letter to send; Prepare and send Welcome Letters and ensure the required documents are returned to HR. 
  • Distribute information and respond to inquiries regarding employee benefits including FSA’s, life, health, dental, disability, retirement, COBRA, sick leave, leave of absence, FMLA and work/life benefits.
  • Provide monthly benefits orientation.
  • Assist employees in benefits self-service.
  • Submit any required enrollment information to benefit plan providers.
  • Calculate paycheck deductions for benefits, such as double deductions and refunds and enter into Oracle.
  • Process payroll status changes to ensure smooth transition of benefits.
  • Prepare benefits termination letters, COBRA, Leave of Absence and retirement calculations.
  • Assist with coordination of regular and graduate student employee annual open enrollment periods.
  • Respond to inquiries regarding benefit coverage and act as liaison between Research Foundation central office and employees regarding benefit issues in accordance with HIPAA regulations.
  • Responsible to ensure that all new employee orientation electronic materials are up to date and functioning.
  • Maintain employee benefit files, benefit spreadsheets and other record keeping documentation.
  • Perform special projects as assigned.

MinimumQualifications (Both measurable and soft skill requirements):

  • Bachelor’s degree and 2 years of employee benefit experience, or associate degree and 4 years of employee benefit experience.
  • Ability to interpret and communicate benefit plan information.
  • Solid working knowledge of federal and state regulations including ERISA, HIPAA, COBRA and FMLA.
  • Proficient with Excel and other MS Office program.
  • Strong organizational and communication skills.
  • Ability to proactively manage multiple tasks with strong attention to detail, accuracy and timeliness.
  • Ability to work in a fast-paced changing work environment.
  • Service-focused coupled with the energy and desire to make a positive impact in the workplace.
  • Absolute commitment to confidentiality, honesty and integrity is required in this role.
  • Exceptional customer service skills. Candidates must address in their applications their ability to work with culturally diverse populations.

The following minimum qualifications must be listed on every job post per ODI:

  • Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
  • Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Qualifications:

  • Experience in leave administration.
  • Experience with Oracle and Oracle Advanced Benefits software.
  • Experience in a university, non-profit organization, or research environment.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. To apply, go to

Priority Review of applications will begin on 21 days after release date. This position will remain open until filled.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”):

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York exceptional benefits, such as healthcare, dental, vision, retirement plans, competitive pay, generous paid time off, tuition waiver program through SUNY, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

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