Business Office Assistant
National Council for Air and Stream Improvement, Inc.
Cary, NC
Full-time
Administration / Clerical
Posted on April 7, 2019
National Council for Air and Stream Improvement, Inc.
Job Description/Posting Position: Business Office Assistant
Reports to: Payroll Specialist
Work Week: Non-Exempt position; full-time 40 hours per week
Duty Station: Headquarters Office, Cary, NC
Essential Job Functions:
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Serve as confidential, proactive assistant to the Business Operations team by exercising a high level of personal initiative and responsibility; projecting a receptive and professional image in contacts with staff members, member company representatives, and others, and providing error-free support, records management, accounts review, among others.
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Backup to Payroll Specialist by processing accurate payroll, which includes: - Updating personal, leave, and payroll information in the ADP payroll database. - Entering time reporting information and transmitting payroll data. - Reviewing payroll information produced by ADP for accuracy and completeness. - Processing manual payroll checks and voids/stop payments as needed. - Distributing paychecks and direct deposit advice to NCASI offices. - Producing semi-monthly Excel spreadsheets of 401(k) withholding and employer contributions. - Preparing leave reports for each department quarterly. - Prepare of various reports as required by State and Federal agencies.
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Provide basic accounting assistance as needed; for example, cutting payables checks, preparing invoices, and review and approve expense reimbursements in Tallie and accounts payable in Bill.com
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Responsible for maintenance of business office files (both hardcopy and electronic) and records retention for the department, including active files, storage, and systematic purging.
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Produce Excel spreadsheets as needed for the business office.
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Undertake additional activities as assigned, including assistance with grants and agreements.
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Responsible for coordinating annual review of staff driving records.
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Maintain retiree and separated employee contacts list.
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Read, absorb, process, and communicate complex information.
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Must be able to get to and work from the Headquarters Office.
Minimum Qualifications:
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Five years experience as an administrative assistant, payroll administrator, or bookkeeper, demonstrating increasing levels of responsibility and accomplishment.
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Ability to organize complex tasks and deliver error-free work products under challenging time deadlines.
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Demonstrable knowledge of standard office procedures and policies, office equipment operation, and English grammar and syntax.
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Effective oral and written communication skills.
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Familiarity with Microsoft Office Applications (including Microsoft Word, Excel, and PowerPoint) for word processing and spreadsheet applications.
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Professional appearance and demeanor, a demonstrable ability to hold information in confidence, ability to work effectively with others, and evidence of organizational skills, personal initiative, and high standards for work quality. Additional Preferred