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Administrative Assistant

JAMES MADISON UNIVERSITY   Harrisonburg, VA   Full-time     Administration / Clerical
Posted on September 9, 2022
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Administrative Assistant - College of Business Undergraduate Programs

The Office of Undergraduate Programs in the College of Business (COB) at James Madison University (JMU) seeks applications for an Administrative Assistant. This position will provide administrative support to the Associate Dean for Undergraduate Programs and the Director of Professional Development and Engagement in the College of Business.

Duties and Responsibilities:

Provides administrative support to the Associate Dean for Undergraduate Programs and the Office of Professional Development and Engagement to include processing travel authorizations and expense reimbursements, and using and reconciling a small purchase credit card. These include travel and other expenses related to student organization funding.

Coordinates, manages and processes information related to CoB student scholarships and at risk students. Assists with maintaining information in the JMU Scholarships Hub and relevant documentation. Works with Associate Dean to issue suspension letters each semester.

Plans, schedules, and coordinates events for the Associate Dean for Undergraduate Programs and the Office of Professional Development and Engagement. Events include, but are not limited to, Family Weekend, Admissions Open Houses, CHOICES, Beta Gamma Sigma tapping and induction, student organization fairs, and College of Business commencement.

Oversees graduate surveys, post-graduation surveys, business school ranking surveys, Beta Gamma Sigma reporting, and the AACSB business school questionnaire, under the direction of the Associate Dean for Undergraduate Programs. Communicates survey results to appropriate stakeholders. Works with the Director of Marketing and Communication to compile information necessary for fact sheets and other marketing information related to survey data.

Trains and manages student assistants and College of Business Student Advisory Council, including management of the Hartman Hall employer space, prospective student tour scheduling, and virtual interview rooms. Works with leadership of the Student Advisory Council to manage the group’s activities.

Qualifications:

  • Polished interpersonal skills, in-person and via telephone/zoom and the use of professional email
  • Exemplary organizational and planning skills
  • Time management/prioritization
  • Ability to work in fast-paced environment
  • Ability to maintain professional behavior and problem-solving approach to work
  • Ability to work as an effective member of a multi-disciplinary and cross-trained team
  • Ability to develop and maintain an understanding of mission of College of Business and academic programs
  • Ability to develop and maintain an understanding of University and College policies, procedures and practices related to event planning and scheduling
  • Familiarity or demonstrated use of University systems such as EMS, Advance, Scholarship Hub, Finance, Canvas, Chrome River, AIM, eVA, or similar software

To learn more and to apply, go to joblink.jmu.edu and reference posting S2854 or go to https://joblink.jmu.edu/postings/12807. Review of applications begins 9/14/2022. Pay range: $38,000 - $41,000. Questions may be directed to Associate Dean, Molly Brown at brownmg@jmu.edu.

 

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.