Accounting Specialist
Join Our Accounting Team!
Are you detail-oriented and enjoy working with numbers? Would you like to own part of the company you work for?
Summary: The primary function is to perform high-volume, high-demand Accounts Payable responsibilities at an advanced level including AP invoice entry, PO matching, processing check runs, reconciling credit card activity, fostering strong relationships, and providing other accounting and administrative support. Strong organizational skills, effective communications and the drive to automate and improve are essential to this role. This position operates in a fast-paced environment, where the emphasis is on accuracy and timeliness in all things.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Monitor company's AP e-mail box, printing, sorting and/or forwarding e-mailed invoices.
- Process and enter accounts payable invoices into the ERP system, while applying company protocol and policy for approvals and coding.
- Apply sales/use tax knowledge, as well as knowledge of fixed asset and prepaid accounting when processing invoices.
- Develop thorough understanding of company PO structure to ensure accurate receipt, invoice matching and entry.
- Maintain knowledge of chart of accounts and budget structure to aid in accurate coding.
- Issue checks in accordance with established methods and procedures while safeguarding against overpayment, minimizing late payments and capturing discounts.
- Transmit a Positive Pay file to the bank after each checkrun.
- Support cash flow strategy per directives from management.
- Request and reconcile vendor statements; research and correct discrepancies.
- Build and maintain strong relationships with vendors, buyers, managers and employees through responsive customer service.
- Audit and process monthly credit card activity, following up with cardholders as needed on charges, statements, receipts and out of pocket expenses.
- Close the AP module at month-end, reconciling AP and RNI reports to the GL.
- Monitor the AP Aging and RNI Report, and follow up on aging invoices, credits and receipts.
- Create and provide accounts payable reports and vendor statistics as needed.
- Prepare accurate and timely 1099s for vendors at year end.
- Assist with preparation of interim and year-end audit schedules and tasks, ensuring accurate and complete data.
- Maintain paper and electronic AP filing systems, archiving within retention guidelines.
- End Finished Goods work orders in the ERP system, daily.
- Identify and implement procedural efficiencies.
- Assist with projects, implementations, audits, spreadsheets, reconciliations and other accounting and clerical assignments as assigned.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Skills/Knowledge/Abilities Required:
- 2+ years of Accounts Payable experience
- Strong work ethic and ability to maintain confidentiality
- Strong organizational and time management skills, and self-starter qualities
- Detail orientation, professionalism, reliability, desire for accuracy
- Proficiency in use of MS Excel, Word, Sharepoint; experience in Sage or D365 a plus
- Ability to type 60-65 wpm
- Strong problem-solving, research, data analysis, follow-through and multi-tasking skills
- Ability to communicate effectively, verbally and in writing
- Agility and adaptability to meet deadlines (daily, weekly, monthly, etc.)
- Demeanor conducive to building favorable relationships with vendors, buyers, managers and employees
- Ability to work independently or on a team
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardization situations.
Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software, Spreadsheet software and Word Processing software.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
100% Employee Owned.
EEO Employer/AA/M/F/Vet/Disabled