Office Manager/Secretary
Belland Construction
Williamsburg, IA
Full-time
Administration / Clerical
Posted on March 21, 2019
Job Responsibilities:
Supports company operations by maintaining office systems, answering phone calls, communicating with management and employees, communicating with customers and renters.
Office Manager Job Duties:
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Manages accounts receivable and accounts payable
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems.
- Completes operational requirements by scheduling and assigning plumbing and HVAC service work.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains professional and technical knowledge.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; initiating corrective actions.
- Manages rental properties, collecting rent, filling vacancies, showing open apartments, and other miscellaneous tasks associated with rentals.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
- Manage relationships with vendors, service providers, and provides arranges for vendor returns/deliveries.
- Contributes to team effort by accomplishing related results as needed.
- Tax preparation.
Office Manager Skills and Qualifications:
- Excellent verbal communication skills (over phone) and in person
- Excellent written communication skills via email/word docs
- Proficient with Microsoft Word, Microsoft Excel, email, iPad, internet skills, QuickBooks, and Outlook
- Prefer 5-10 years of office management experience
Compensation and Benefits:
- Hourly rate based on experience and skill set
- Full benefit package provided
If you have questions please feel free to call 319-331-9728.